Group Booking
Learn how group fares can work, what details to prepare and what conditions to review before booking several travelers together.
Why book as a group?
Group fare options
Compare group fare quotes and payment terms for larger parties.
Easy coordination
Some group contracts may hold space while names are finalized.
Group booking contact options
Use the airline or agency group desk for itinerary changes, special meals and seating requests.
Corporate events
Conference travel with quoted rates and centralized billing where available.
Schools & universities
Student trips with name deadlines and supervision needs reviewed before deposit.
Families & friends
Keep travelers on the same flights when group inventory and seating allow.
Step-by-step group booking process
Share travel details
Routes, dates, approximate group size, and special requests.
Receive quotes
Compare airline group-booking options and review the offer details before paying.
Hold seats & confirm
Hold or confirm inventory according to the quote deadline and contract terms.
Pay & get tickets
Payment schedules and e-tickets depend on the airline or agency contract.
Required documents & details
- Passenger names & DOB
- Lead traveler ID
- Tentative travel dates
- Routes & flexibility
- Special assistance needs
- Billing details or PO
Success stories
Confirm deposit, name-change and final-payment deadlines before the group contract is accepted.
For school trips, collect guardian details, IDs and special-service needs before ticketing.
For family reunions, check whether seating, baggage and schedule changes are handled individually or under the group contract.
Practical tips for group travel
Best time to book for groups
- Start early, especially for peak dates, international trips or groups that need deposits, name deadlines or special services.
- Avoid peak holidays and large events for more available options.
How to manage group payments
- Use installment schedules or centralized invoicing where available.
- Collect IDs early to avoid last-minute name issues.
Request a group quote
Group booking FAQ
What is the minimum group size?
Many airlines use a minimum group size, often around 10 travelers, but the threshold can vary by airline, route and contract.
Are group fares refundable?
Refund rules vary by airline, fare, group contract and timing. Review cancellation fees and name/date flexibility before paying.
Can we pay in installments?
Some group contracts allow deposits with final payment due later; confirm the exact due dates and penalties before accepting.
Can names be changed later?
Name changes may be allowed before ticketing in some contracts, but deadlines and fees vary. Check exact airline terms.